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Understand the concept of imprest system - class-IX

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The amount paid to the petty cashier at the beginning of a period is known as __________ amount.

  1. Imprest

  2. Credit

  3. Idle

  4. None of these


Correct Option: A
Explanation:
Imprest - It is a fund used by a business for small items of expenditure, and restored to a fixed amount periodically.
Hence, a petty cash book is kept on the imprest amount.

Which of the following statements is/are true ? 
(i) Cash book records all cash receipts and cash payments
(ii) Cash book records all sale and purchase transactions of goods both in cash and on credit.
(iii) Cash book records discount on cash payments
Select the correct answer from the options given below :-

  1. Only (i) of the above

  2. Only (ii) of the above

  3. Only (iii) of the above

  4. Both (i) and (iii) of the above


Correct Option: D

Petty Cash Book may be treated as a ___________________.

  1. Part of the double entry system

  2. Merely as a memoranda book

  3. Either (A) or (B)

  4. None of the above


Correct Option: C

Which of the following statement is false?
The petty cash book  ____________. 

  1. is a book of prime entry

  2. records cheques paid and received

  3. is written up using petty cash receipts and petty cash vouchers

  4. records cash received and paid


Correct Option: B

Petty cash fund is supposed to be replenished at ________________. 

  1. Every day

  2. Every half year

  3. Every Year

  4. At the end of every accounting period


Correct Option: D
Explanation:

Petty cash fund is supposed to be replenished at the end of every accounting period.

This is done whenever the amount of actual cash in the petty cash box is low and at the end of each accounting period.

Debiting the petty cash book with the exact amount spent in the previous period is an example of _______________.

  1. Contra entry

  2. Imprest system

  3. Going concern

  4. Prudence


Correct Option: B

When Petty Cash is advanced to the Petty Cashier, the main cashier will record it on the debit side of Cash Book.

  1. True

  2. False


Correct Option: B

Which of the following transactions should be entered in petty cash book?

  1. Salary payments

  2. Stock issued

  3. Subscriptions

  4. Travelling expenses


Correct Option: D
Explanation:

The petty cash book is a formal summarization of petty cash expenditures, sorted by date. In most cases, the petty cash book is an actual ledger book, rather than a computer record.

There has been a break-in at your office and money has been stolen from the petty cash tin, which now contains only 37 rupees in coins. There are petty cash vouchers in the tin for the month to date totaling Rs.237.4. The petty cash book shows that at the start of the month, there was a balance of Rs.74.50 in petty cash, and that on the first day of the month the petty cash balance was increased to Rs.400, under an imprest system. How much money has been stolen from petty cash?

  1. Rs. 162.22

  2. Rs. 162.96

  3. Rs. 236.72

  4. Rs. 637.04


Correct Option: A

Petty cash may be used to pay _________.

  1. The expenses relating to postage and conveyance

  2. Salaries and wages to the final staff

  3. For the purchase of furniture and fittings

  4. Other recurring expenses


Correct Option: A
Explanation:

There are two kinds of cash book i.e. Main Cash Book and Petty Cash Book. Petty cash book is used to record small value expense items.

 A petty cash fund is a small amount of cash kept on hand to pay for minor expenses, such as office supplies or reimbursements. A petty cash fund will undergo periodic reconciliations, with transactions also recorded on the financial statements.

Cash book prepared on imprest system is_________.

  1. Two column cash book

  2. Cash book

  3. Petty cash book

  4. Purchase book


Correct Option: C
Explanation:

A large number of small payments are recorded in separate cash book such a cash book is maintained by petty cashier is called as petty cash book. The petty cashier works on the "Imprest system" under this system a definite amount is given to petty cashier at the beginning of certain period. This amount is called "Imprest amount". The petty cashier makes small payments out of this imprest amount, when he spent substantial amount he gets reimbursement of amount spent from head cashier.

The word "Petty" is derived from ______________.

  1. French word

  2. German word

  3. Latin word

  4. Greek word


Correct Option: A
Explanation:

Petty is a french word which means small. So petty cash book has come into existence which records small amount transactions. Hence, petty is the derivation of the french word.

The term "Imprest system" is used in relation to ____________.

  1. Purchase book

  2. Sales book

  3. Cash book

  4. Petty cash book


Correct Option: D
Explanation:

Petty cash system is used to pay small day to day expenses on daily basis. A sum of total spent amount is transferred to cash book and expense account for a particular period rather than recording each individual small transaction.

This is also known as imprest account.

Petty means ____________.

  1. Small

  2. Aggregate

  3. Shop

  4. Large


Correct Option: A
Explanation:

Petty is a french word which means "small". So petty cash book has come into existence which records small amount transactions.

Imprest system of Petty Cash book is system in which head cashier first estimates the total petty expenses of a particular period say month or fortnight and estimated amount is given to petty cashier in advance to meet petty expenses of particular period.

  1. True

  2. False


Correct Option: A
Explanation:

Under imprest system, a round sum of money estimated are necessary for the possible needs of the business to meet petty expenses for the week or fortnight is handed over to the Petty Cashier. At the end of the fixed period or earlier, when petty cashier needs further cash, he submits the petty cash book, along with vouchers.

The Chief Cashier examines the cash book with the vouchers. Then, Chief Cashier gives money/cheques for the exact amount, which he actually spent during the period. Thus, he starts for the next period with the same sum as held previously. That is, the petty cashier will have again the fixed sum in the beginning of the next period. This system is known as Imprest System of Petty Cash Book.

A petty cash book which had many sub-columns on payment side for recording expenses which are repetitive in nature, e.g. postage and telegrams, printing & stationery, carriage & cartage, sundry expenses, etc. is called analytical/columnar petty cash book.

  1. True

  2. False


Correct Option: A
Explanation:

In columnar /analytical cash book, various items of petty cash payments are analysed and separate analytical columns are provided for recording each and every item. The amount of cash received from the chief cashier for meeting out the petty expenses is recorded on the debit side and actual cash payments towards various petty items are recorded on the credit side in the total as well as analytical columns. The analytical column is provided for each usual head of expense like postage & telegrams, printing & stationary, carriage & cartage, traveling expenses, entertainment expenses, office expenses, sundry expenses, etc. Subsequently, the totals of these analytical columns are posted to the respective ledger accounts which save the labor used in posting each item of payment separately in the ledger. The balancing of petty cash book is done in the total payments column. Where the debit side (receipts) exceeds that of the credit side ( in the totals column -Payments), it represents the unspent balance of cash remaining with the petty cashier.

Simple petty cash book is not very popular.

  1. True

  2. False


Correct Option: A
Explanation:

A simple petty cash book is one in which there is only one amount column on its both sides with common date and particular columns. The debit column is used for entering the balance of cash in hand of the petty cashier at the beginning of the period and the amount received from the head cashier. A simple petty cash book is identical to a cash book. Any cash that a petty cashier receives is recorded on the debit or receipts side and any cash that he pays is recorded on the credit or payments side. In this type of Cash book, all the expenses are recorded in one single column. Due to this, postings of all expenses to respective ledger accounts consume a lot of time. Hence, the Simple Petty Cash Book is not popular because separate columns for various expenses are not maintained. 

In petty cash book________column records receipts.

  1. extreme left hand

  2. extreme right hand

  3. centre column left hand side

  4. centre column right hand side


Correct Option: A

The closing balance of the petty cash book is_______.

  1. Expense/expenditure

  2. Profit/ gain

  3. Assets

  4. Liability


Correct Option: C
Explanation:

The closing balance of petty cash book is considered as Asset. 

Petty Cash is a current asset account; it is part of a company's cash.

Petty cash Book is just like a cash book , its just that this book maintains petty cash expenses separately as against the normal cash book . 
Therefore, balance of petty cash book is an asset & an not income. Its used for paying out petty expenses.

_________ is the book which is used for the purpose of recording the payment of petty cash expenses.

  1. Cash book

  2. Bank book

  3. Petty cash Book

  4. Miscellaneous Expenses Book


Correct Option: C
Explanation:

In every organisation, a large number of small payments such as conveyance, cartage, postage, telegrams and other expenses are made. These are generally repetitive in nature. 

If all these payments are handled by the cashier and are recorded in the main cash book, the procedure is found to be very cumbersome. The cashier may be overburdened and the cash book may be become very bulky. 
To avoid this, large organisations normally appoint one more cashier and maintain a separate cash book to record these transactions. Such a cash book maintained by petty cashier is called petty cash book. It is used for the purpose of recording the payment of petty cash expenses.

_______does not exist in the three column cash book.

  1. Cash Column

  2. Bank Column

  3. Petty Cash Column

  4. Discount Column


Correct Option: C

Petty cash may be used to pay ______________________.

  1. The expenses relating to passages and conveyance

  2. Salaries and wages to the manual staff

  3. For the purchase of furniture and fittings

  4. None of these.


Correct Option: A

Fixed assets are __________________.

  1. Kept in the business for use over a long time of earning income

  2. Meant for resale

  3. Meant for conversion into cash as quickly as possible

  4. All of the above


Correct Option: A
Explanation:

 fixed asset is a long-term tangible piece of property or equipment that a firm owns and uses in its operations to generate income. Fixed assets are not expected to be consumed or converted into cash within a year. Fixed assets most commonly appear on the balance sheet as property, plant, and equipment (PP&E).

Petty Cash Book may be treated as a __________________.

  1. Part of the double entry system

  2. Merely as a memoranda book

  3. Either (A) or (B)

  4. None of the above


Correct Option: C

Payments in cash of small amounts like travelling expenses, postage, carriage etc. are recorded in the ________________.

  1. Main Cash book

  2. Petty cash book.

  3. Cash budget

  4. Journal proper


Correct Option: B

Which of the following is/are advantages of the imprest system?

  1. It saves the time of chief cashier

  2. It reduces the chances of misuse of cash by the petty cashier.

  3. It enables a great saving to be effected in the posting of small items to the ledger accounts.

  4. All of the above


Correct Option: D

Which of the following by is incorrect?

  1. Every payment made by the petty cashier should be supported by evidence.

  2. Regularly petty cashier is reimbursed to make up his cash balance to the imprest.

  3. The petty cash book could be either a subsidiary book or a main book of accounts.

  4. In emergency the petty cashier may give staff loans of small amounts.


Correct Option: D

State with reasons whether the following statement is true or false:
The balance in the petty cash book represents the amount spent.

  1. True

  2. False


Correct Option: B

State with reasons whether the following statement is true or false:
Petty cash is an expense.

  1. True

  2. False


Correct Option: B

Petty cash book can be treated as _____________.

  1. register

  2. memoranda book

  3. part of double entry system

  4. none of the above


Correct Option: C

What is an analytical petty cash book?

  1. Petty cash book formed in columnar form

  2. Petty cash book formed in tabular form

  3. Petty cash book formed In arithmetic form

  4. None of the above


Correct Option: A

Which of the following statements is incorrect?

  1. In emergency the Petty Cashier may give staff loans of small amounts

  2. The Petty Cash Book could be either a subsidiary book or a main book of accounts.

  3. Every payment made by the Petty Cashier should be supported by evidence

  4. Regularly Petty Cashier is reimbursed to make up his cash balance to the imprest


Correct Option: A

If the debit and credit aspects of a transaction are recorded in the cash book it is a:

  1. Contra entry

  2. Simple entry

  3. Double entry

  4. Single entry


Correct Option: A
Explanation:

Option A is correct .

Contra Entry is an entry which is recorded to reverse or offset an entry on the other side of an account. If a debit entry is recorded in an account, contra entry will be recorded on the credit side and vice-versa.

In petty cash book, the system followed ______________.

  1. Accrual system

  2. Impress system

  3. Cash system

  4. None of these


Correct Option: B

Where two aspects of transaction are posted in the cash book, such an entry is called _______________.

  1. Double entry

  2. Debit entry

  3. Credit entry

  4. Contra entry


Correct Option: D

The following is the summary of the petty cash transactions for a week:
Income - Opening Balance - Rs. 500; Sale of Stamps - Rs. 10; Sale of Paper - Rs. 50
Expenditure - Travelling expenses - Rs. 150; Subsistence expenses - Rs. 250
Petty cash is maintained using the imprest system.
What sum should be reclaimed by the cashier at the end of the week ?

  1. Rs.150

  2. Rs. 340

  3. Rs. 400

  4. Rs. 500


Correct Option: B

Impress amount -Rs. 500. what will be the amount of re-imbursement if following expenses were incurred by the petty cashier during the month-telephone = Rs. 150, Tiffin = Rs. 50, small Repairs. =Rs. 30 general expenses = Rs. 100. 

  1. 300

  2. 170

  3. 330

  4. 270


Correct Option: C

On April 1st 2017, Rs. 1,000 given to petty cashier, he has spent Rs. 860 during the month of April. On June 1st to make the imprest he will receive the cheque for Rs. __________.

  1. Rs. 1,000

  2. Rs. 860

  3. Rs. 1,860

  4. None


Correct Option: B

Postage stamps purchased for Rs. 30 by business. This transaction will be recorded in ________________.

  1. Purchase book

  2. Cash book

  3. Petty cash book

  4. Journal


Correct Option: C

Which of the following is/are advantages of the imprest system? 

  1. It saves the time of the chief cashier.

  2. It reduces the chances of misuse of cash by the petty cashier.

  3. It enables a great saving to be effected in the posting of small items to the ledger accounts.

  4. All of the above


Correct Option: D
Explanation:

Under Imprest system, a fixed amount of money known as float is given to the petty cashier to meet petty expenditures for an agreed period which usually consists of a week or month. 

At the end of agreed period, the petty cashier submits the details of all expenditures incurred by him to the chief cashier. 

The imprest system of petty cash is used by most of the companies because of the following advantages:

1. The imprest system reduces the chances of misuse of cash because the float can be immediately reduced is it is found to be more adequate for the agreed period. 
2. Under this system, the chief cashier periodically checks the record of petty cash. If an error is committed by petty cashier, it can be detected and rectified soon. 
3. It saves the time of the firm's chief cashier who is usually a busy person with heavy responsibilities of handling large receipts and payments by cash and checks.
4. There are little to no chance of misappropriation of cash by the person in charge because the imprest sum is usually very small.

Cash book in which the payment side is ruled in suitable columns is ____________.

  1. Petty cash book

  2. Imprest cash book

  3. Analytical cash book

  4. None of the above


Correct Option: C
Explanation:

Petty cash book in which the payment side is ruled in suitable columns is called as Analytical Petty Cash Book. In this type of petty cash book, on the payment (credit) side, a separate column is provided for each class of common expenses. The number of column depends on the nature of business and type of expenses. A small business will need lessee columns and a large business needs more columns. Expenses that cannot be designated to any class of expenses are entered in the column named sundry expenses.

The petty cashier generally works on ______system. 

  1. Balancing

  2. Accrual

  3. Matching

  4. Imprest


Correct Option: D
Explanation:

Petty cash book is a type of cash book that is used to record minor regular expenditures such as office teas, bus fare, fuel, etc. These small expenditures are usually paid using coins and currency notes rather than checks. The person responsible for spending petty cash and recording it in a petty cash book is known as petty cashier. 


Under imprest system, a fixed amount of money known as float is given to the petty cashier to meet petty expenditures for an agreed period which usually consists of a week or month. 

At the end of agreed period, the petty cashier submits the details of all expenditures incurred by him to the chief cashier. 
The total cash spent by the petty cashier during the period is reimbursed to him and the total cash available to spend at the start of the next period becomes equal to the original sum. Hence, the petty cashier generally works on imprest system.

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