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Source documents - class-XI

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The credit balance in the bank account is_______.

  1. An asset

  2. A liability

  3. An expense

  4. Contingent liability


Correct Option: B
Explanation:

A credit balance in bank account means that the person in whose account this belongs to is under an obligation to pay the bank back the entitlement of such balances. This money has been owned to the account holder by the bank and must be repaid i.e. it is a liability.

In technical term a cash memo is called a cash voucher.

  1. True

  2. False


Correct Option: A
Explanation:

A cash memo is prepared when goods are sold or purchased for cash, i.e. cash receipts and payments. 

A cash voucher is prepared for cash purchases or sales. It serves as the source document to record entries in the cash book.
Both are Same.

A document for disbursement or payment of small amount from petty cash fund is known as ___________.

  1. Payment voucher

  2. Petty receipt

  3. Petty cash voucher

  4. None of these


Correct Option: C
Explanation:

A petty cash voucher is a document that is issued when a payment is made from a petty cash fund. A petty cash fund is created to disburse small amount of expenses that take place on a daily basis.

Where fixed production overhead is debited to work in progress as standard hours of work times the standard absorption rate, a favourable overhead volume variance is debited to _________________.

  1. Work-in-progress account

  2. Overhead volume variance account

  3. Production overhead control account

  4. Profit and loss account


Correct Option: C

Petty cash vouchers should be _____________ numbered.

  1. Randomly

  2. Serially

  3. Chronologically

  4. None of these


Correct Option: B
Explanation:

A petty cash voucher is a document that is issued when a payment is made from a petty cash fund. A petty cash fund is created to disburse small amount of expenses that take place on a daily basis. Petty cash vouchers should be serially numbered for the convenience of auditing and to help in having a easy check on the transactions. 

A document with the help of which a particular amount is withdrawn from the petty cash fund is known as ___________ voucher.

  1. Journal

  2. Cash

  3. Memo

  4. Receipt


Correct Option: B
Explanation:

A petty cash voucher/cash voucher is a document that is issued when a payment is made from a petty cash fund. A petty cash fund is created to disburse small amount of expenses that take place on a daily basis.

A cashier shall make use of ___________ vouchers to reconcile the balances of the petty cash funds.

  1. Journal

  2. Memo

  3. Receipt

  4. Cash


Correct Option: D
Explanation:

A cash memo/ petty cash memo is a document that is used when money is being withdrawn from the petty cash fund. A petty cash fund is created to meet all the petty/small transactions that take place in the organisation on daily basis. A cashier can check the cash memo to reconcile all the transactions as they are the record to all the transactions of petty cash fund. 

State whether true or false:
There is no set format of an accounting voucher.

  1. True

  2. False


Correct Option: A
Explanation:

True. Accounting voucher is a document that acts as a proof of a transaction. There is no set format of accounting voucher. There are different types of voucher internal or external, cash voucher, petty cash voucher, etc. 

For auditing the business transactions, __________ voucher is the document which gives proper information to the auditor of every accounting transaction.

  1. Cash

  2. Memo

  3. Receipt

  4. Journal


Correct Option: D
Explanation:

A journal voucher is a very helpful document in auditing as it is a voucher that consists of all the details of transactions like the date of transactions, amount, etc. A journal voucher is prepared for every transaction. They are serially numbered for convenience purpose so that journal can be prepared.  

State whether true or false:
Accounting vouchers are those which comprise unreliable and limited information.

  1. True

  2. False


Correct Option: B
Explanation:

False. Voucher is a document that acts as an evidence that the payment is made or that a particular transaction has occurred. Vouchers are made for every transactions, they are serially numbered and help to check the authenticity of a particular transaction.

It is not possible to make a journal entry without a proper ___________ voucher which gives all details of an accounting transaction.

  1. Cash

  2. Debit

  3. Credit

  4. Journal


Correct Option: D
Explanation:

A Journal voucher is a voucher that consists of all the details of transactions like the date of transactions, amount, etc. A journal voucher is prepared for every transaction. It is the basis for making a journal. They are serially numbered for convenience purpose so that journal can be prepared.  A journal voucher keeps a record of all the transactions hence helps in the recording or transactions and making of journal.

Cash vouchers are of ______________ types.

  1. One

  2. Two

  3. Three

  4. Four


Correct Option: B
Explanation:

Cash vouchers are of two types viz. debit voucher and credit voucher. A debit voucher is prepared when cash payments are received whereas a credit voucher is prepared when cash payments are made. They are the documentary evidence for payment of cash or for receiving cash. 

State whether true or false:
In order to verify the accounting transactions, vouchers are considered as a reliable document.

  1. True

  2. False


Correct Option: A
Explanation:

True. Voucher is a document that acts as an evidence that the payment is made or that a particular transaction has occurred. Vouchers are made for every transactions, they are serially numbered and help to check the authenticity of a particular transaction.

The two types of cash vouchers include debit vouchers and ____________ vouchers.

  1. Credit

  2. Memo

  3. Receipt

  4. Payment


Correct Option: A
Explanation:

Cash vouchers are of two types viz. debit voucher and credit voucher. A debit voucher is prepared when cash payments are received whereas a credit voucher is prepared when cash payments are made. They are the documentary evidence for payment of cash or for receiving cash.

State whether true or false.
Internal vouchers are prepared by third parties related to the firm.

  1. True

  2. False


Correct Option: B
Explanation:

False. An internal voucher is prepared by the organisation itself. They can be prepared for the organisation itself or in cases where no documentary evidence is given by the other party. Example:- Counter foils of pay in slip. An external voucher is a voucher that is prepared by the third parties. Example:- A voucher sent by a shopkeeper to the buyer for purchase of goods is an external voucher. 

External vouchers are prepared by the ___________.

  1. Accountant

  2. Third parties

  3. Relatives

  4. Owner


Correct Option: B
Explanation:

An external voucher is a voucher that is prepared by the third parties. They are like bills or just like any other voucher. Example:- A voucher sent by a shopkeeper to the buyer for purchase of goods is an external voucher. 

Goods destroyed by fire should be credited to______.

  1. Purchases account

  2. Sales account

  3. Loss of goods by fire account

  4. Insurance account


Correct Option: A
Explanation:

Loss of goods by fire, it is just possible that some goods may catch fire and result in loss to the business. This is definitely loss, so "Loss of goods by fire" account will be debited. Such goods have been destroyed, not sold, so their  valuation will be made at cost price. So, purchases account will be credited. The journal entry for this transaction will be made as under:


Loss of goods by fire A/c       Dr.
       To Purchases A/c

Wages paid for erection of machinery are debited to ____________.

  1. Wages Account

  2. Machinery Account

  3. Profit and Loss Account

  4. Deferred Wages Account


Correct Option: B
Explanation:

All incidental charges incurred for installation of assets are charged to the cost of that asset. Wages paid on erection of machinery is a capital expenditure and will be debited to machinery account.

Which of the following account may have a debit or credit balance?

  1. Discount received account

  2. Sales account

  3. Trade expenses account

  4. Loan account


Correct Option: D
Explanation:

A debit balance increases the balance in an expense account and a credit balance decreases the balance. Loan account may have debit or credit balance i.e. when a business secures a loan it records it as an increases in the appropriate asset account and corresponding increases in an account called loan. 

When A advances money to B in the course of joint venture then A debits such money to a _________.

  1. Joint bank account

  2. Joint venture account

  3. B's personal account

  4. Expenses account


Correct Option: B
Explanation:

A joint venture is an entity which is created by two or more parties to accomplish a particular project. For this a joint venture account is separately maintained. If any amount is spent for joint venture, this will be debited to joint venture account.

Which of the following accounts have only credit balance?

  1. Accounts payable account

  2. Salaries outstanding account

  3. Reserve fund account

  4. All of the above accounts


Correct Option: D
Explanation:

An accounts assigned normal balance is on the side where increases go because the increases in any account are usually greater than the decreases. Therefore, asset, expense, and owner's drawing accounts normally have debit balances. Liabilities, revenue, and owner's capital accounts normally have credit balances.

Which among the following is an example of a voucher? 

  1. A bill

  2. An Invoice

  3. A Receipt

  4. All of the above


Correct Option: D
Explanation:

Any documentary evidence supporting the entries recorded in the books of accounts, establishing the arithmetic accuracy of the transaction, may also be referred to as a voucher for example, a bill, invoice, receipt, salary and wages sheet.

A cash memo is prepared and issued by__________.

  1. Buyer

  2. Seller

  3. Customer

  4. Public


Correct Option: B
Explanation:

A cash memo is prepared by the seller when the goods are sold for cash. The cash memo is similar to an invoice, only difference being invoice is issued for credit sale and cash memo for cash sales.

Which among the following information is contained in a cash memo will contain :
A) Details of goods or services sold
B) Price of items sold
C) Name and address of buyer

  1. A and B only

  2. B and C only

  3. A and C only

  4. A, B and C


Correct Option: D
Explanation:

The cash memo contains the details of the goods and services sold, price of items sold, name and address of the buyer and also the date of purchase. The contents of cash memo and invoice are the same. 

A credit note is issued for cancelling the extra debit or wrong debit.

  1. True

  2. False


Correct Option: A
Explanation:

A credit is issued by the shopkeeper to the buyer who returns the goods. It is issued to cancel the excess debit or wrong debit or to increase the credit which earlier given, was less. 

On the basis of the credit note, the seller records the _____________.

  1. Sales return book

  2. Purchase return book

  3. Sales book

  4. All of the above


Correct Option: A
Explanation:

A credit note is issued by the vendor to the buyer when the goods are returned by the buyer to the vendor. So, with the help of credit notes the vendor/seller can record all the entries of sales return because a credit note would be issued when goods are returned. 

A debit note is issued when _________________.

  1. Less debit was formerly given

  2. Less credit was formerly given

  3. To cancel the wrong debit

  4. All of the above


Correct Option: A
Explanation:

A debit note is note which is issued when less debit is given. It signifies the debt paying liability of a person. Debit note is issued to give additional debit and to cancel and extra credit.

A credit note is prepared for __________ the account of the counterpart.

  1. Debiting

  2. Crediting

  3. Nulifying

  4. Any of the above


Correct Option: B
Explanation:

A credit note is prepared for crediting the account of the counter part. A credit note is prepared when less credit is given or extra debit is given. It is issued by the supplier when the goods are returned by the buyer. It gives additional credit or cancels the excess credit by issuing a debit note.

A journal entry cannot be passed in a journal proper with the debit and credit note.

  1. True

  2. False


Correct Option: B
Explanation:

False. A debit or credit note is used to rectify the extra short debit or credit is given. They have an advantage of not editing the books of original entry. A journal entries are passed with the help of journal voucher.

Debit and credit note provide an advantage of not editing and changing the original documents. To correct the effect given in original document debit and credit notes are issued accordingly separately.

  1. True

  2. False


Correct Option: A
Explanation:

True. Debit and credit notes are issued to correct the issues of short debit or short credit given earlier. They give an advantage of not editing the books of original entry and still altering the accounts by either debiting or crediting the accounts so needed respectively. 

On the basis of _______________,the buyer records Purchase Returns Book.

  1. Debit note

  2. Credit note

  3. Receipt

  4. Bank advice


Correct Option: A
Explanation:

The purchaser or buyer would always issue a debit note to the vendor whenever he would return goods to the vendor. Hence, whenever there will be purchase returns the buyer would issue a debit note which will help to record the transactions for the same.

Debit and credit notes act as the authenticate proof for the ___________ by the purchasers or sellers.

  1. Goods purchased

  2. Goods sold

  3. Goods destroyed

  4. Goods returned


Correct Option: D
Explanation:

Debit and credit notes act as the authenticate proof for the goods returned by the purchasers or sellers. Debit and credit notes are issued to correct the issues of short debit or short credit given earlier. They give an advantage of not editing the books of original entry and still altering the accounts by either debiting or crediting the accounts so needed respectively. 

It is not possible to pass journal entries using the debit and credit note which will help in correcting the books of accounts.

  1. True

  2. False


Correct Option: B
Explanation:

False.  Debit and credit notes are issued to correct the issues of short debit or short credit given earlier. They give an advantage of not editing the books of original entry and still altering the accounts by either debiting or crediting the accounts so needed respectively. 

Cash sales, accounts receivables and rental receipts all are known as _____________.

  1. cash receipts

  2. budget receipts

  3. goods manufactured

  4. total goods sold


Correct Option: A
Explanation:

Cash sales, accounts receivables and rental receipts all are known as cash receipts. A cash receipt is a printed statement of the amount of cash received in a cash sale transaction.

A debit and credit note will always have the amount which is mentioned in words only.

  1. True

  2. False


Correct Option: B
Explanation:

False. A debit and a credit note will always have the amount mentioned in words as well as figures. Amount is written in words as well as figures for the clarity of the person reading the amount and for confirmation.

Which of the following approaches advocates that the costs of equity capital ad debt capital remain unaltered when the degree of leverage varies?

  1. Net Income Approach

  2. Net Operating Income Approach

  3. Traditional Approach

  4. Modigillani-Miller Approach

  5. Both (A) and (B) above


Correct Option: A
Explanation:

According to the net income approach the cost of equity capital and the cost of debt capital remain unchanged when degree of leverage varies.

 __________ is a statement issued by buyer to seller giving full details of goods returned.

  1. Debit note

  2. Credit note

  3. Cash memo

  4. Credit memo


Correct Option: A
Explanation:

A debit note is a note which is issued when goods purchased are returned by the purchaser to the vendor or in other words when goods are returned by the buyer to the seller. A debit note signifies that the liability of the buyer has been reduced for payment or expense. Whereas a credit note is a note which is issued by the vendor or seller to the purchaser in respect of return of goods. 

__________ document is prepared when the goods are sold on credit.

  1. Credit memo

  2. Cash memo

  3. Cash voucher

  4. Patty cash voucher


Correct Option: A
Explanation:
A credit memo is document issued by the supplier when goods are purchased on credit. It is similar to an invoice, 
A petty cash voucher is issued when the payments are issued from the petty cash fund. A petty cash fund is created to meet expenditures of small amount on daily basis.

State True or False:
Receipts and payments account highlights total income and expenditure.

  1. True

  2. False


Correct Option: B
Explanation:

Receipt and Payments account is a summary of all cash or bank receipts and payments over a certain period with a cash bank balance at the beginning as well as at the end of the period.

Which of the following statement is correct and which is incorrect ?
(I) In Receipt & Payment A/c all receipts and payments are shown irrespective of the year to which they pertain.
(II) The difference at Dr. side of Receipt & Payment A/c account is known as surplus or deficit and deducted from capital fund.
(III) Income & Expenditure A/c is always accompanied by balance sheet.
(IV) Going concern assumption is not relevant for accounting of non-profit organization.
Select the correct answer from the options given below.  

  1. (I) - correct, (II) - incorrect (IIl) - correct, (IV) - incorrect

  2. (I) - incorrect, (II) - correct (II) - incorrect, (IV) - correct

  3. (I) - incorrect, (II) - incorrect (II) - correct, (IV) - correct

  4. (I) - incorrect, (II) - incorrect (II) - correct, (IV) - incorrect


Correct Option: A
Explanation:
(I) Correct- In Receipts and payments account only cash transactions are taken in account whether or not they are related to this year.
(ii) Incorrect- The difference at the debit side of receipts and payments account is balance of cash at the end of the year, Receipts and payments account is just like a cash account. Hence, after taking into account all the transactions what is left is balance of cash at the end of the year. 
(iii) Correct- Income and  expenditure account is always accompanied by  balance sheet because it contains the balance that occur in the year end. Income and expenditure doesn't account for advances and outstanding payments.
(iv) Incorrect - Going concern means it is assumed that the business will go on forever. This accounting assumption is relevant for all companies without any exception.

Which among the following situation will best explain about issuing debit note to a customer:
A) When the amount payable by buyer to seller increases.
B) Return of goods due to bad quality.
C) When the amount payable by buyer to seller decreases.
D) Goods delivered has charged an extra price.  

  1. A and B

  2. B and C

  3. A and D

  4. B and D


Correct Option: B
Explanation:

A debit note is a note which is issued when goods purchased are returned by the purchaser to the vendor or in other words when goods are returned by the buyer to the seller. A debit note signifies that the liability of the buyer has been reduced for payment or expense. Whereas a credit note is a note which is issued by the vendor or seller to the purchaser in respect of return of goods. 

When a buyer returns goods to the seller, he sends a _______ as intimation to the seller of the amount and quantity being returned and requesting the return of money. Whereas when a Seller receives goods (returned) from the buyer, he prepares and sends a _______ as intimation to the buyer showing that the money for the related goods is being returned in the form of a credit note.

  1. Debit note; Credit note

  2. Credit note; Debit note

  3. Cash memo; Credit memo

  4. Debit note; Cash memo


Correct Option: A
Explanation:

A debit note is a note which is issued when goods purchased are returned by the purchaser to the vendor or in other words when goods are returned by the buyer to the seller. A debit note signifies that the liability of the buyer has been reduced for payment or expense. Whereas a credit note is a note which is issued by the vendor or seller to the purchaser in respect of return of goods. 

A _______ is a simple official acknowledgment, that the goods or services have been received. It is prepared by the vendor and given to the consumer and is used to show the ownership of the item. 

  1. Receipt

  2. Invoice

  3. Cash memo

  4. Sale deed


Correct Option: A
Explanation:

Receipt is a document that states that a payment against a particular sale of goods or services has been received. It acts as a proof of payment. A receipt contains the details about the person making the payment, amount of the payment made, date of payment, etc.

Which among the following cases a firm issues a credit note to the customer:
A) When the buyer account is overcharged
B) When the buyer returns the goods purchased by him
C) Unit price overcharged or overbilled
D) Product wrongly shipped 

  1. A and C

  2. A and D

  3. B and C

  4. C and D


Correct Option: C
Explanation:

Option C (B and C). A credit note is issue when the  customer account is over debited by the buyer. The buyer issues  a credit note and hence the over debit is reduced by issuing a credit note. Over debit may occur when buyer returns the goods or when unit price is overcharged or overbilled. 

The _________ is a document that a seller passes to a buyer at the time of a specific purchase of goods or services. It is the equivalent of an invoice and is only used to record transactions that are paid for using cash, rather than bank transactions.

  1. Voucher

  2. Invoice

  3. Cash memo

  4. Credit memo


Correct Option: C
Explanation:

Cash Memo. A cash memo is documentary evidence of the payment made. The content of a cash memo and invoice are the same. An invoice is document that is given by the buyer to the purchaser when goods are purchased on credit. 

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