As per section 2(22) of the Companies Act 2013, "A company limited by shares is a company whose shareholders have a liability limited to the extent of the amount unpaid, if any on the shares held by the shareholders." 

Dividends are distribution of profits earned by the company. In companies act, 2013 a procedure for declaration and payment of dividend is described. An AGM may have various agenda to discuss but distribution of dividend is stated as one of the important agenda. 

An agent is any person who has been legally empowered to act on behalf of another person. Agents are employed to represent their client in negotiations or dealings with third parties. 

An extraordinary general meeting is the meeting of the members of the organisation, shareholders of the company that occurs at an irregular time. It happens when an issue arises which requires the input of the entire membership and is too serious or urgent to wait until the next annual general meeting. Hence an extraordinary general meeting is held under special circumstances.

The Annual General Meeting is a meeting which is held annually i.e once in a year. It is an yearly meeting of shareholders of a company especially for holding elections  and reporting of yearly events.

Board meetings are meetings held at intervals to discuss problems and the policies of the company . It should be held at least four times a year. 

The provisions of the sub section (1) of section 96 of the Companies Act, 2013 clearly states that the period between two Annual General Meetings shall not be more than 15 months.

Extraordinary General Meeting is a meeting of the members or the shareholders of the company which is held at a short notice especially in order to consider a particular matter. Hence the meeting of shareholders which is held under special circumstances is the Extraordinary General Meeting.  

The general meeting is the meeting of the shareholders of the company. It gives information to the shareholders about the company's performance and strategy.

A Board Meeting is a meeting to discuss the problems and policies of the company. The chairman is the head of the company and the decisions made in this meeting should be followed by all the members of the board. The time interval between two Board Meetings should not be more than three months.

Agenda is a list of meeting activities in order in which they are to be taken up, beginning with the call of order and ending with adjournment. It usually includes one or more specific item of business to be acted upon. Hence the business to be transacted at the meeting is called Agenda.

The notice of general meeting must be send to all member, auditors, debenture trustees 21 days before the meeting along with the annual report of the company. Shorter notice may be provided with the consent of all the members to vote at the meeting.

A statutory meeting is the first meeting of the shareholders of a public limited company which is held only once in the life-time of the company. The meeting is held to provide an opportunity to the members for discussing all matters relating to the formation of the company

A proxy is someone who attends and votes in place of the member of a company. Every member of a company has a statutory right to appoint a proxy for which a proxy form must be deposited in the company office at lest 48 hours before the meeting.

Directors' meeting also known as board meeting is the formal meeting of the board of directors of an organisation held usually at definite intervals to consider policy issues and major problems.

A notice is a written invitation given to the directors to attend the meeting. It is given to provide information regarding the date, day, time of the meeting.

The Annual Return should be filled with the Registrar of Companies. Registrar of Companies (ROC) appointed under the Companies Act covering the various states and union territories the primary duty of registering companies and LLPs comply with the statutory requirements under Act.

Annual return is to be submitted within 60 days from the date of Annual General Meeting. Annual Return is a yearly statement which gives essential information about a firm's composition, activities and financial position.

All company must hold an annual general meeting in every calendar year. However, if the first annual general meeting is held within 18 months from the date of its incorporation, it is not necessary to hold any annual general meeting in the year of incorporation or in the following year.

An agenda is a list of meeting activities in the order in which they are to be taken up, beginning with the call to order and ending with adjournment. It usually includes one or more specific items of business to be acted upon. It may, but is not required to, include specific times for one or more activities.

Proper bookkeeping gives companies a reliable measure of their performance. It also provides information on general strategic decisions and a benchmark for its revenue and income goals. In short, once a business is up and running, spending extra time and money on maintaining proper records is critical.

Many small companies don’t actually hire full-time accountants to work for them because the costs are usually higher. Instead, small companies generally hire a bookkeeper or outsource the job to a professional firm. One important thing to note here is that many people who intend to start a new business sometimes overlook the importance of matters such as keeping records of every penny spent.