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General instructions for preparation of balance sheet - class-XII

Description: general instructions for preparation of balance sheet
Number of Questions: 32
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Tags: accountancy elements of accounts financial statements of a company introduction of financial statement of company company final accounts financial statement analysis
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User of Financial Statements are ____________.

  1. creditor

  2. employee

  3. owner

  4. all of the above


Correct Option: D
Explanation:
Users of financial statements are the people who refer the financial statements for various reasons. Creditors, employees and owners are some of the users of financial statements. Creditors use the financial statements to ascertain whether the company to whom they are lending money are capable to repay the same. The employees use the financial statements to understand the business better which will ensure active participation. The owners use the financial statements to understand whether their business is profitable or not. 

 Financial statements contain only_____information.

  1. monetary

  2. non-monetary

  3. qualitative

  4. all of the above


Correct Option: A
Explanation:

The financial statements show only the monetary/quantitative information and ignores the impact of a qualitative information on the financial statements. Qualitative information like efficiency of the management, employer employee relationship, customer satisfaction, loyalty of customers etc. are ignored by the financial statements. However, these are equally important to understand the financial position of an organisation.

Financial statements does not provide _____information.

  1. monetary

  2. qualitative

  3. both

  4. none


Correct Option: B
Explanation:

The financial statements show only the monetary/quantitative information and ignores the impact of a qualitative information on the financial statements. Qualitative information like efficiency of the management, employer employee relationship, customer satisfaction, loyalty of customers etc. are ignored by the financial statements. However, these are equally important to understand the financial position of an organisation.

Credit granting institutions take decisions based on the________ performance of the undertakings.

  1. managarial

  2. financial

  3. social

  4. economical


Correct Option: B
Explanation:

Credit gaining institutions take decisions based on the financial performance of the undertakings. They refer the financial statements to analyse the performance of the business. Credit gaining institutions need to check whether the company is capable of repaying the credit they are taking or not. 

Profit and loss account discloses the profit/loss for a ___________period.

  1. over time

  2. specified

  3. not specified

  4. none of the above


Correct Option: B
Explanation:

Profit and loss account discloses the profit/loss for a specified period. The period can be for a year or for a quarter. The Statement of Profit and loss shows the revenues and expenses of the business earned or incurred during the accounting year. The statement helps in understanding the financial position of the business.

Financial statements show ____information but not __information.

  1. correct,detailed

  2. aggregate,detailed

  3. detailed,correct

  4. detailed,aggregate


Correct Option: B
Explanation:

Financial statements of a company show the aggregate information. By aggregate we mean that all the transactions that have taken place in the business during the whole year. The financial statements do not show detailed information regarding about every transaction only recording of transaction takes place, not all details of the same are disclosed in the statements.

Balance sheet does not disclose information relating to ___________.

  1. asset

  2. loss of markets

  3. liabilties

  4. investment


Correct Option: B
Explanation:

Financial statements of the company record the assets at historical cost and not at market price. They fail to record the profit/loss that arise from the fluctuations in the market price of the assets. Hence, we can say that the financial statements do not show the complete picture of the business.  

Financial statements provide information to _________ in taking important decision related to the value of investment.

  1. owners

  2. managers

  3. shareholders

  4. directors


Correct Option: C
Explanation:

Shareholders of companies are interested in knowing the status, safety and return on their investment. 

They may also need information to take decision about continuation or discontinuation of their investment in the business. Financial statements provide information to the shareholders in taking such important decisions.

Pooling of interest method is applicable for amalgamation in the nature of _____.

  1. Merger

  2. Consolidation

  3. Reconstruction

  4. Realization


Correct Option: A
Explanation:

Pooling of interest method is applicable for amalgamation in nature of merger, because Amalgamation in nature of merger is the former method where the two balance sheets are consolidated and a new balance sheet is made. Thereby said as in nature of merger. This method considers historical costs and doesn't take into account intangible assets like Goodwill.

 Financial statements, provide the necessary information about the performance of the ____________.

  1. owner

  2. management

  3. emplyoee

  4. none of the above


Correct Option: B
Explanation:

Financial statements provide necessary information about the performance of management. The financial statements show the financial position of an organisation, thereby telling if the policies, procedures and methods used by the management were useful or not. 

The gaps between the management performance and ownership expectations are understood through _________.

  1. cash flow statements

  2. financial statements

  3. fund flow statement

  4. income statement


Correct Option: B
Explanation:

The financial statements show the financial position of an organisation, thereby telling if the policies, procedures and methods used by the management were useful or not. They show the gap between the actual performance by the management and the owner's expectation.  

 Importance of financial statements are _________.

  1. basis for granting of credit

  2. report on stewardship function

  3. basis for prospective investors

  4. all of the above


Correct Option: D
Explanation:

The financial statements of a company show the financial position of an organisation and helps in comparison with the past results. The financial statements helps the credit lending institutions to understand the liquidity, solvency of the company and thereby helping them with the decision to whether grant credit or not. The steward is a person who manages the resources and financial statements helps to understand if resource utilisation was useful or not. The investors of the company want to know whether the company will be profitable or not. 

 Following are limitations of financial information ________________.

  1. Helps stock exchanges

  2. Report on stewardship function

  3. Assets may not realise

  4. Aids trade associations in helping their members


Correct Option: C
Explanation:

Financial statements have a lot of limitations one being that the financial statements show the assets at the historical cost and not the current market price. They do not record the fluctuations in the price, there by the profit or loss from the same is not taken into account. 

 From the following __________ limitations of financial statements.

  1. bias

  2. assets may not realise

  3. vital information missing

  4. all of the above


Correct Option: D
Explanation:

Financial statements are very important for a business but it has many limitations being personal bias, assets may not realise, vital or qualitative information missing. The financial statements may be affected by personal bias as the person making the statements is a human being. Financial statements do not show detailed information about every transaction and they also do not record the qualitative information. The statements only record quantitative information.

 Financial statements help the investors to assess __________solvency.

  1. fixed

  2. immediate

  3. current

  4. long term


Correct Option: D
Explanation:

Investors are the owners of the company. Financial statements help them to assess the long term solvency of the business in which they have invested. They asses whether they will get fair returns or not for the money they have invested in the business.  

The financial statements enable the stock brokers to take decisions about the ______________.

  1. cost to be charge

  2. prices to be quoted

  3. both of the above

  4. none of the above


Correct Option: B
Explanation:

The financial statements help the investors to calculate market price of the shares. Market price of shares is determined by the net income of the company for equity share holder. This income is basically after deducting all interest, tax, dividend of preference shareholders etc,. divided by the number of equity shares. 

Two primary qualitative characteristics of financial statements are _________.

  1. understandability and materiality

  2. relevance and reliability

  3. relevance and understandability

  4. materiality and reliability


Correct Option: B
Explanation:

Two primary qualitative characteristics are: - 1. relevance and reliability. 
Secondary qualitative characteristics are:- 1. Understandability 2. Verifiability 3. Timeliness 4. Comparability. 
Relevance refers to how useful the information is for financial decision making processes. 
Reliability refers to the extent to which information accurately reflects company's resources. 
Relevance and reliability are primary characteristics because if information is not helpful for decision making or not providing accurate information then understandability , timeliness of information is of no use.  

Which of the following is a limitation of financial statements?

  1. Does not reflect current situation

  2. Assets may not realise

  3. Bias

  4. All of the above


Correct Option: D
Explanation:

Financial Statements are the collective name given to Income Statement and Positional Statement of an enterprise which show the financial position of business concern in an organised manner.

Some of limitations of financial statements are as follows

Accounting information is sometimes based on estimates which may be unrealistic.

Window dressing may lead to faulty results. Window dressing means manipulation of accounts and Show easy picture of financial statements

Accounting ignores the effect of price level changes. Transactions recorded on historical cost. Examples, fixed assets recorded at historical cost.

Accounting information can be manipulated and thus cannot be considered as the true test of performance.

Accounting information may be Biased accounting information is not without personal influences or bias of accountant.

Financial statements can be used by ___________.

  1. Owners

  2. Creditors

  3. Investors

  4. All of the above


Correct Option: D
Explanation:

The accounting information generated by the accounting process is communicated in the form of reports, statements, graphs and charts to the users who need it in different decision situations. There are two main user group viz. internal users, mainly management, who needs timely information on cost of sales, profitability, etc. for plaining, controlling and decision making and external users who have limited authority, ability and resources to obtain the necessary information and have to rely on financial statements (Balance sheet, profit and loss account)

Financial statements are prepared on the basis of _________ cost.

  1. marlet

  2. historical

  3. material

  4. net realizable


Correct Option: B
Explanation:

As per “Generally Accepted Accounting Principles (GAAP)” one of the important rule is to record all transactions on the basis of historical cost, which is verifiable from the documents such as cash receipt for the money paid. This brings in objectivity in the process of recording and makes the accounting statements more acceptable to various users.

Financial statements are the outcome of recorded facts, accounting concepts and conventions used and personal judgement made in different situations by the _________.

  1. owners

  2. accountants

  3. managers

  4. dierctors


Correct Option: B
Explanation:

Financial statements are the outcome of recorded facts, accounting concepts and conventions used and personal judgements made in different situations by the accountants. Hence, bias may be observed in the results, and the financial position depicted in financial statements may not be realistic.

As financial statements do not show aggregate information, it may not help the ________ in decision-making much.

  1. owners

  2. users

  3. customers

  4. both a and b


Correct Option: B
Explanation:

A financial statement is a collection of data organised according to logical and consistent accounting procedures. Its purpose is to convey an understanding of some financial aspects of a business firm.

Financial statements show aggregate information but not detailed information. Hence, they may not help the users in decision-making much. 

Since the purchasing power of money is changing, the value of assets and liabilities shown in financial statement does not reflect ________ market situation.

  1. past

  2. future

  3. current

  4. both a and c


Correct Option: C
Explanation:

As Financial statements are prepared on the basis of historical cost.

It creates a demerit of financial statements. Since the purchasing power of money is changing, the values of assets and liabilities shown in financial statement do not reflect current market situation.

Which of the following is not an use and importance of financial statements?

  1. Report on stewardship function

  2. Basic for prospective investors

  3. Bias

  4. Basis for granting of credit


Correct Option: C

The financial statements enable the ___________ to judge the financial position of different concerns and take decisions about the prices to be quoted.

  1. owners

  2. shareholders

  3. stock brokers

  4. managers


Correct Option: C
Explanation:

Financial statements help the stock exchanges to understand the extent of transparency in reporting on financial performance and enables them to call for required information to protect the interest of investors. 

The financial statements enable the Stock brokers to judge the financial position of different concerns and take decisions about the prices to be quoted.

____________ may develop standard ratios and design uniform system of accounts.

  1. Owners association

  2. Trade associations

  3. Company association

  4. Both a and b


Correct Option: B
Explanation:

A financial statement is a collection of data organized according to logical and consistent accounting procedures. Its purpose is to convey an understanding of some financial aspects of a business firm.

One of the importance of financial statement is it aids trade associations in helping their members as Trade associations may analyse the financial statements for the purpose of providing service and protection to their members. They may develop standard ratios and design uniform system of accounts.

Trade associations may analyse the financial statements for the purpose of providing service and protection to the _________.

  1. owners

  2. shareholders

  3. managers

  4. members


Correct Option: D
Explanation:

A financial statement is a collection of data organised according to logical and consistent accounting procedures. Its purpose is to convey an understanding of some financial aspects of a business firm.

One of the importance of financial statement is it aids trade associations in helping their members as Trade associations may analyse the financial statements for the purpose of providing service and protection to their members. They may develop standard ratios and design uniform system of accounts.

Financial statements contain only _________ information but not ___________ information.

  1. monetary, quantitative

  2. qualitative, quantitative

  3. monetary, qualitative

  4. qualitative, monetary


Correct Option: C
Explanation:

Financial statements are written records of a business's financial situation. They include standard reports like the balance sheet, income or profit and loss statements, and cash flow statement.

Though utmost care is taken in the preparation of the financial statements and provide detailed information to the users. Shareholders of companies are interested in knowing the status, safety and return on their investment. They may also need information to take decision about continuation or discontinuation of their investment in the business.

But financial statements contain only monetary information but not qualitative information like industrial relations, industrial climate, labour relations, quality of work, etc.

___________ of the companies are interested in knowing the status, safety and return on their investment.

  1. Owners

  2. Managers

  3. Shareholders

  4. Directors


Correct Option: C
Explanation:

The users of financial statements include management, investors, shareholders, creditors, government, bankers, employees and public at large.

Shareholders of companies are interested in knowing the status, safety and return on their investment. They may also need information to take decision about continuation or discontinuation of their investment in the business. Financial statements provide information to the shareholders in taking such important decisions.

The investors include both ________ and _________ investors under basis for prospective investors.

  1. long-term, short-term

  2. short-term, medium-term

  3. medium-term, long-term

  4. none of the above


Correct Option: A
Explanation:

The investors include both short-term and long-term investors. Their prime considerations in their investment decisions are security and liquidity of their investment with reasonable profitability. Financial statements help the investors to assess long-term and short-term solvency as well as the profitability of the concern.

An equipment was purchased on 1st January, 2012 for Rs. 25,000 and is to be depreciated at 30% based on reducing balance method. If the company closes its books of account on 31st March every year, what would be the net book value-of the equipment as at 31 * December, 2013 ______________.

  1. Rs. 12,250

  2. Rs. 17,750

  3. Rs. 10,000

  4. Rs. 12,545.


Correct Option: A
Explanation:

Value of Equipment as on 1st Jan $2012=  Rs. 25,000$
Less: Depreciation for the year  $2012   = 7,500$
Total                                                     $ = 17,500$
Less: Depreciation for the year 2013(17,500 x 30%) $= 5,250$
Net Book value of the Equipment $ = Rs. 12,250$

A person who is indebted to the company for which amount cannot be appointed to set as an auditor of a company?

  1. As may be prescribed

  2. $1,000$

  3. $3,000$

  4. $5,000$


Correct Option: A
Explanation:

Section $141(3)$, of the companies act, $2013$ defines disqualification of the auditor. As per this section a person who is indebted to the company for an amount exceeding one thousand rupees, or who has given any guarantee or provided any security in connection with the indebtedness of any third person to the company for an amount exceeding one thousand rupees is disqualified to be appointed as auditor.

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