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Accounting systems - manual and computerized - class-XI

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The preparation of financial statements pre-supposes the availability of trial balance in ________ system of accounting.

  1. computerised

  2. manual

  3. both manual and computerised

  4. None of these


Correct Option: B
Explanation:

In a manual system of accounting, the preparation of financial statements pre-supposes the availability of trial balance. However, in computerised accounting, there is no such requirement.

The danger of the system crashing due to hardware failures and the subsequent loss of work is a serious ___________ of computerised accounting system.

  1. advantage

  2. limitation

  3. advantage and limitation

  4. None of these


Correct Option: B
Explanation:

The danger of the system crashing due to hardware failures and subsequent loss of work is a serious limitation of computerised accounting system. However, providing for back-up arrangements can obviate this limitation.

___________ is a well-defined procedure blended suitably with the operating environment of the organisation.

  1. Accounting Framework

  2. Back-end Database

  3. Operating Procedure

  4. Data Processing


Correct Option: C
Explanation:

• Operating Procedure : It is a well-defined operating procedure blendedsuitably with the operating environment of the organisation. The use of computers in any database oriented application has four basic.

An interactive link or a dialog between the user and database-oriented software through which the user communicates to the back-end database is ___________________.

  1. Back-end Database

  2. Front-end Interface

  3. Data Processing

  4. Reporting System


Correct Option: B
Explanation:

Front-end Interface is an interactive link or a dialog between the user and database-oriented software through which the user communicates to the back-end database.

____________by definition, is the process of identifying, recording, classifying and summarising financial transactions to produce the financial reports for their ultimate analysis.

  1. Cost accounting

  2. Accounting

  3. Management accounting

  4. Financial accounting


Correct Option: B
Explanation:

Accounting, by definition, is the process of identifying, recording, classifying and summarising financial transactions to produce the financial reports for their ultimate analysis.

Transactions lead to data duplication in __________ accounting system.

  1. computerised

  2. manual

  3. both manual and computerised

  4. None of these


Correct Option: B
Explanation:

In a manual accounting system, transactions recorded in the books of original entry are further classified by posting into ledger accounts. This results in transaction data duplicity. In computerised accounting, no such data duplication is made to cause classification of transactions.

A computerised accounting system is an accounting information system that processes the ______ to produce reports as per user requirements.

  1. financial transactions and events

  2. cost transactions and events

  3. management transactions and events

  4. None of the above


Correct Option: A
Explanation:

A computerised accounting system is an accounting information system that processes the financial transactions and events as per Generally Accepted Accounting Principles (GAAP) to produce reports as per user requirements. Every accounting system, manual or computerised, has two aspects.

________, one of the advantage of computerised accounting system, allows the users to store data in a manner that does not require a large amount of physical space. 

  1. MIS Reports

  2. Efficiency

  3. Legability

  4. Storage and Retrieval


Correct Option: D
Explanation:

The advantage of computerised accounting system, storage and retrieval, allows the users to store data in a manner that does not require a large amount of physical space.

In a manual accounting system, ___________ are made to adhere to the principle of cost matching revenue, whereas in computerised accounting system _________ are prepared and stored to follow the principle of cost matching revenue.

  1. adjusting entries, journal vouchers

  2. journal entries, journal vouchers

  3. adjusting entries, journal entries

  4. None of these


Correct Option: A
Explanation:

In a manual accounting system Adjusting entries are recorded to match the expenses of the accounting period with the revenues generated by them.

In computerized accounting, Journal vouchers are prepared and stored to follow the principle of cost matching revenue.

The internet has assisted in decreasing the ______ in issuing financial reports to users.

  1. time gap

  2. free from bias

  3. revenue

  4. None of the Above


Correct Option: A
Explanation:

Earlier the physical copies of financial reports were sent via post or courier (though the option is still available).

But now, with the advent of internet, it has become possible for the companies display the financial reports on their official website, it is convenient for any one sitting in any part of the world to refer to these reports and also to other information of the company.
This saves a lot of time of the company and also the other stakeholders.

State whether the following statement are True or False:
Computer Accounting System is used for recording the financial transaction. 

  1. True

  2. False


Correct Option: A

State whether the following statement are True or False:
Computer Accounts System is Single entry as well as Double entry system. 

  1. True

  2. False


Correct Option: A

When computer programme or files can be accessed from terminals, access can be limited to authorized individuals by ________. 

  1. appointing a librarian

  2. controlling passwords

  3. appointing EDP auditor

  4. both (A) and (B)


Correct Option: D

To avoid invalid data input, a bank added an extra number at the end of each account number and subjected the new number to an algorithm. This techniques is known as _________. 

  1. dual read

  2. test for reasonableness

  3. check digit

  4. occurrence correction


Correct Option: C

Which of the following activities would most likely be performed by EDP department?

  1. Authorising transactions

  2. Parity checks

  3. Distributing output

  4. Correction to transactional errors


Correct Option: C

General controls will be ineffective when EDP department.

  1. Participates in computer software acquisition decisions

  2. Design Documentation for computerized operations

  3. Originate changes in master files

  4. Provide physical security for programme files


Correct Option: C

Which of the following statement is not distinguishing feature for computer based processing and manual processing?

  1. Errors in a CIS environment are less systemic as compared to errors in manual processing

  2. The potential for human error in the CIS environment is greater as compared to manual system

  3. In a computer based accounting system, audit trail is in electronic form

  4. Computer processing offers management a variety of analytical tools.


Correct Option: A
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