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Meaning and featuresof incomplete records - class-XI

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Incomplete record mechanism of book keeping is ___________.

  1. Scientific

  2. Unscientific

  3. Unsystematic

  4. Both (b) and (c)


Correct Option: C
Explanation:

Book keeping is an unsystematic method of recording transactions.It is observed, that many businessmen keep incomplete records because of the following reasons : 

(a) This system can be adopted by people who do not have the proper knowledge of accounting principles; 
(b) It is an inexpensive mode of maintaining records.

Under single entry system, there is no provision to make adjustments, while under double entry system, adjustments are made at the time of preparing final accounts.

  1. True

  2. False


Correct Option: A
Explanation:

Preparation of the profit and loss account cannot be prepared through the information assembled through the single entry system. This means that this system cannot help the organization to determine its financial position because there is no provision to make adjustments.

On the other hand, the double entry system of recording financial transactions of the organization is useful in the preparation of trading profit and loss accounts as adjustments are made at the time of preparing final accounts.

_____________ has defined Single Entry System as, 'A system of book keeping in which as a rule only records of cash and personal accounts are maintained, it is always incomplete double entry varying with the circumstances."

  1. Kohler

  2. Smith and Ashburne

  3. L.C. Copper

  4. Institute of Charted Accountants of India (ICAI)


Correct Option: A

Under double entry system both aspects of transaction are recorded, while Under single entry system, both aspects of transaction are not recorded.

  1. True

  2. False


Correct Option: A
Explanation:

In single entry system, incomplete records are maintained while in double entry system complete recording of transactions is there. In single entry system comparison between two accounting periods is very difficult.

Company accounting conforms more to dual aspect concept than to incomplete recording system because.
I. Companies Act insists upon the adoption of double entry systems of book keeping.
II. Balance sheet could not be prepared under sec. $211$ of Company's Act according to the incomplete recording system
III. To show true and fair view of the affairs of the company
IV. To ensure adequate disclosure.
Select the correct answer from the codes given and mark your answer sheet accordingly.

  1. I and II

  2. II and III

  3. II, III and IV

  4. I, II and III


Correct Option: D
Explanation:

The dual aspect concept states that every business transaction requires recordation in two different accounts. This concept is the basis of double entry accounting, which is required by all accounting frameworks in order to produce reliable financial statements.

Which of the following are prepared by the organisations keeping only incomplete accounting records?
I. Cash book
II. Customer's Accounts
III. Expenses Accounts
IV. Day Books
Choose the correct answer using the codes given.

  1. I, II and III

  2. I, II and IV

  3. I, III and IV

  4. II, III and IV


Correct Option: B
Explanation:

single entry book-keeping system or single-entry accounting system is a method of bookkeeping relying on a one sided accounting entry to maintain financial information.

In single entry system following things are prepared:

1. Cash book - to record all cash transaction

2. Customer's book - to record balances of debtors

3. Day Books - in which all day to day transactions or activities are recorded

4. Statement of profit and loss to arrive at profit or loss.

5. Statement of affairs to arrive at closing capital at the year end.

Generally incomplete records are maintained by ____________.

  1. Trader

  2. Company

  3. Society

  4. Government


Correct Option: A
Explanation:

As Profit or loss under single entry system is ascertained by the difference between Closing and Opening Capitals it make convenient for small traders to follow single entry system due to following features:
a) Hassle free
b) no need for maintaining books of accounts
c) special knowledge of double entry system is not required.

Under single entry system "profit" = closing capital - _________________.

  1. Opening capital

  2. Opening assets

  3. Opening liabilities

  4. Drawings


Correct Option: A
Explanation:

Suppose Opening Capital (i.e capital on the 1st day of financial year) is Rs. 50,000 and Closing Capital ( i.e capital on the last day of financial year ) is Rs. 70,000. the resulting difference is more by Rs. 20000 indicating a positive increment in capital called Profit.

Single entry system is most popular for ____________.

  1. Sole trader

  2. Government

  3. Company

  4. All of the above


Correct Option: A
Explanation:

Normally Single entry system is maintained by small traders as it do not require special set of book-keeping and expert accounting knowledge. Hence, it becomes hassle free for traders to ascertain their profit of loss earned by the business through single entry system.

An accounting system where debit and credit rule is not followed.

  1. Double entry system

  2. Single entry system

  3. Financial accounting

  4. Book keeping accountancy


Correct Option: B
Explanation:

A system were Profit or loss earned by the business  is based on the difference between its Opening and closing capital. is called Single entry system
In order to find the  capitals , Statement of affairs are prepared which are based on an equation Capital = Assets - Liabilities
Hence, basic accounting aspects of debit and credit are not followed.

In single entry system only ________________ accounts are opened.

  1. Real

  2. Nominal

  3. Personal

  4. Real and personal


Correct Option: D
Explanation:

Under Single entry System only personal accounts and cash A/c are opened

Only personal and cash accounts and the cash and credit transactions (related to personal accounts) are recorded under this system.

In single entry system it is not possible to prepare _____.

  1. Balance sheet

  2. Receipts and payments account

  3. Trial balance

  4. Account sales


Correct Option: C
Explanation:

Under single entry system Books of accounts are not maintained hence, Trial Balance is not Possible to Prepare.

A statement of ____________ is to be prepared in order to find out the profit and loss under a single entry system.

  1. Income

  2. Affairs

  3. Revenue

  4. Profit and loss


Correct Option: B
Explanation:

Profit or loss earned by the business under single entry system is based on the difference between its Opening and closing capital.
To ascertain this capital Statement of affairs are prepared.

__________system is usually adopted by traders who have less knowledge of Accounting.

  1. Double entry system

  2. Single entry system

  3. Dual aspect system

  4. None of the above


Correct Option: B
Explanation:

Single Entry System of Accounting, also known as Accounting from Incomplete Records, is a non-standard and non-scientific system of accounting. This system is adopted by small businessmen as they do not have enough capital and expertise to employ the standard double entry system of accounting in their business.

In _____ forms of business the owners are directly responsible for the debts of the business.

  1. Sole proprietor

  2. Corporate body

  3. Both

  4. None of the above


Correct Option: A
Explanation:

Sole proprietorship is type of enterprise that is owned and run by one natural person and in which there is no legal distinction between the owner and business entity. The owner is in direct control of all elements and is legally accountable for the finances of such business and this may include debt, loans, loss, etc.

Income -tax of the sole trader paid is shown ___________.

  1. Debited to profit and Loss A/c

  2. Debited to Trading A/c

  3. Debited to his Capital A/c

  4. None of the above


Correct Option: C
Explanation:

For a Sole Proprietorincome tax is not an expense incurred to generate revenue hence it is not treated as an expense to be paid out of profits. In this case, income tax is treated as a personal expense resulting in drawings from the business concluding to a reduction of capital.

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